Constitution & Bylaws

CONSTITUTION

ARTICLE I ---- NAME

Section 1. The name of this organization shall be the Florida Association for Supervision and Curriculum Development.

ARTICLE II ---- AFFILIATION

Section 1. This association shall be affiliated with the Association for Supervision and Curriculum Development.

ARTICLE III ---- PURPOSE

Section 1. Mission Statement -- Providing educational direction for all who impact teaching and learning.

Section 2. The purpose of the Association shall be for the improvement of curriculum and supervision and the support of varied programs designed to promote educational change and the professional growth of its members and others concerned with education in the state of Florida.

Section 3. This organization fully supports a policy of equal opportunity and will not discriminate in membership eligibility on the basis of race, color, religion, national origin, or sex. This organization will neither accept invitations from nor participate in any activity or organization that does not support an equal opportunity or nondiscrimination policy.

Section 4. In order to support our belief that diversity strengthens society, the affiliate shall actively seek members who represent diversity in gender, age, job role, ethnicity, geographic location, and viewpoint.

ARTICLE IV ---- MEMBERSHIP

Section 1. Any person who is interested in promoting the purpose of this association shall be entitled to active membership upon payment of annual dues as provided by the By-Laws. Participation in the organization by a widely diverse membership is encouraged.

Section 2. Any active member shall be entitled to vote, hold office, participate in discussions and otherwise receive such benefits and materials as may be forthcoming from the association.

Section 3. Any interested, full-time, student in any institution of higher learning shall be entitled to student membership upon payment of 50% of annual dues. Student members shall be entitled to all benefits and privileges of active members.

Section 4. Retired persons may continue as active members of FASCD upon payment of 50% of annual dues. Retired members shall be entitled to all benefits and privileges of active members.

Section 5. An institutional membership shall be defined as a membership received in the name of an institution. The Board of Directors shall set the criteria and dues structure for institutional membership.

Section 6. The Board of Directors may award an honorary membership to a person or persons. Such honorary members shall not be entitled to vote or hold office.

ARTICLE V ---- ADMINISTRATION

Section 1. The officers of the association shall be president, president-elect, vice-president, past president, secretary, and treasurer. The Board of directors shall be composed of representation from each geographic region -- designated by the Board. All officers shall be ex-officio members of the Board and entitled to the same voting privileges as Board members. All regional board members and officers shall be members of both FASCD and ASCD. FASCD representatives to ASCD's Leadership Council whether elected or appointed, must have been paid-up members of ASCD and FASCD for at least one year prior to assuming office. The Board of Directors may invite persons from other organizations to serve on the board as directors. Such persons are entitled to the same voting privileges as board members.

Section 2. The retiring president shall become past president, and the president-elect shall become president. Until assuming the office of president-elect, the person most recently elected shall be the vice-president. A person elected to hold the office of president may not succeed him/her self in that office by election for a period of two years. A vacancy, except in the position of the president, shall be filled by appointment by the president with approval by the Board of Directors. In the case of a vacancy in the position of president, or if the president is unable to serve the past president shall become president. In the event the past president is unable to serve, the president-elect shall become president for the balance of that term and to the term for which he/she was elected. In the event the president-elect is unable to serve, the Board of Directors shall appoint a president. At the end of his/her term as past president he/she shall become a director of the board for a term of three years, renewable at the discretion of the board.

Section 3. The secretary and treasurer shall be appointed by the Board of Directors for a term of three years, which may be extended for an additional term of three years.

Section 4. The terms of office shall be:

a. One year for the president, president-elect, vice-president and past president.

b. Three years for the secretary.

c. Three years for the treasurer.

d. Three years for directors.

e. The president and the president-elect shall serve as guaranteed representatives to the ASCD Leadership Council. At any time additional members of the ASCD Leadership Council are authorized, the Board shall appoint the additional member(s) with first priority vested in the vice-president. All members of the affiliate on the ASCD Leadership Council must be paid up members of ASCD for the year preceding their selection. Terms of office for Leadership Council representatives shall begin on July 1 and end on June 31. Should any be unable to attend and called meeting, the board may appoint a temporary representative.

f. The Board of Directors may, by a vote of 2/3rds of the Board present, initiate the removal of any officer or board member at a regular meeting, except that removal of the President shall be accomplished by a 2/3 vote of the Board present at a regular meeting of the Board, and further said removal will require 30 days notice to the President before the regular meeting at which the vote will take place.

g. All Directors and officers of the Association, whether or not then in office, may be indemnified by the Association against all costs, liabilities, judgments, and expenses actually and reasonably incurred by, or imposed upon them in connection with or arising out of any action, suit or proceeding in which they may be involved, directly or indirectly, or to which they may be made a party by reason of being or having been a Director or officer of this corporation, except in relation to matters as to which they shall be finally adjudged in action, suit or proceeding to have been guilty of bad faith or fraud in the performance of their duty as such Director or officer.

Section 5. Elections and appointments shall be as follows:

a. Regional Directors shall be appointed by the Board.

b. A nominating committee appointed by the president, and chaired by the past president with the approval of the Board of Directors, shall prepare a proposed list of candidates for the position of president-elect, and any other position to be elected.

c. The chairperson of the nominating committee shall submit the list of candidates to the executive secretary /director at least 30 days prior to the dates of election determined by the board of directors.

d. The executive secretary/director shall provide ballots to the active members of the association one month prior to the determined election date. Provision shall be made on the ballot for write-in candidates. The candidate in each case receiving the highest number of votes shall be declared elected.

e. Officers shall assume office on July 1 of the year elected or appointed and shall serve for the term provided for that office.

Section 6. The Board of Directors shall have charge of the affairs of the association in the intervals between meetings of the association. An executive committee, consisting of the president, past-president, president-elect, vice-president, secretary, treasurer and executive secretary/director shall have charge of affairs between meetings of Board.

Section 7. An executive secretary/director may be recommended by the president and approved by the Board of Directors. The executive secretary/director is responsible for the execution and administration of policies and programs approved by the Board. She/he attends and may participate in discussion in all meetings of the Board of Directors and the Executive Committee, except when matters of her/his own employment are under consideration. She/he may attend and participate in all meetings of standing and special committees. The Executive Director acts as the agent of the Board of Directors in the employment and release of staff according to the policies and procedures established by the Board of Directors. As head of staff, the Executive Director is responsible for the supervision and direction of the staff and for the implementation of approved personnel policies.

ARTICLE VI ---- MEETINGS

Section 1. The association shall hold at least one annual meeting of the membership. Other Special meetings may be called by the Board of Directors.

ARTICLE VII ---- AMENDMENTS

Section 1. The constitution shall be reviewed at least once every three (3) years by a review committee, beginning in February 1995. Amendments shall be submitted in writing to all active members. A ballot shall accompany proposed amendments with instructions to return within 20 days following mailing. Amendments shall take effect immediately upon ratification of two thirds of members submitting ballots.

ARTICLE VIII -- BY-LAWS

Section 1. By-laws or changes in the By-laws may be proposed by any member of the organization and adopted according to the procedure specified in Article VII, Amendments, Section 1.

BY-LAWS

ARTICLE I --- DUES

Section 1. The annual dues for members shall be determined by the Board of Directors. The membership shall be notified of a dues change at least 60 days prior to the effective date of the change.

ARTICLE II --- FISCAL YEAR AND MEMBERSHIP

Section 1. The fiscal year shall be from July 1 of one calendar year through June 30 of the next calendar year. Members will be notified when membership dues need to be renewed. Memberships will be renewed on anniversary date. Members who do not renew in three months will be dropped from active membership. Members may be reinstated to their anniversary date as an active member upon payment of annual dues in arrears for less than six months. After a lapse of one year, prior members who reactivate their membership shall be considered new members.

ARTICLE III --- QUORUM

Section 1. Those board members and officers present shall constitute a quorum of that body. Those members attending a meeting of the association shall constitute a quorum.

ARTICLE IV --- DUTIES OF OFFICERS

Section 1. President. It shall be the duty of the president to call meetings of the Board of Directors and to preside at all business meetings of the Board of Directors and of the association.

Section 2. Past President. It shall be the duty of the past president to preside in the absence of the president.

Section 3. President Elect. It shall be the duty of the president-elect to serve as member of the Board of Directors and to assist the president in carrying out responsibilities and shall serve as parliamentarian. The president-elect shall serve as membership chairperson for the association, appoint appropriate members to assist in the different counties of the state, and work with the executive secretary in seeing that adequate records and membership procedures are maintained.

Section 4. The president, president-elect, vice-president and executive secretary/director shall represent FASCD at the ASCD Leadership for Effective Advocacy and Practice Conference. The president, president-elect and executive secretary/director shall represent FASCD at the Regional Affiliate Conference of ASCD. Exceptions may be made by a majority vote of the board.

Section 5. Secretary. It shall be the duty of the secretary to keep all records of meetings, to transmit such records to the executive secretary /director for distribution and for the permanent files, and to perform other such duties as pertaining to that office.

Section 6. Treasurer. It shall be the duty of the treasurer to oversee the financial affairs of the association, receive and pay all bills in accordance with the approved budget, see that all funds are properly handled and accounted for, file appropriate IRS forms and reports, and prepare the proposed annual budget with assistance of the president and executive secretary/director. A file of all bills, receipts, returned checks, ad bank statements shall be maintained. The Treasurer shall surrender records for examination by an auditing committee at the end of each fiscal year and at the close of the said term of office or upon demand of the Executive Committee. Upon taking office, the Treasurer may be supplied by the affiliate with adequate record keeping program. The treasurer may be covered by a position schedule (fidelity insurance) bond, procured at affiliate expense, in an amount sufficient to provide adequate protection of association assets.

Section 7. The officers and executive secretary/director shall constitute the Executive Committee.

ARTICLE V --- COMMITTEES

Section 1. Standing and special committees of this association shall be appointed by the president with the approval of the Board of Directors. The president shall be an ex-officio member of all committees except the nominating committee.

ARTICLE VI --- EXPENDITURES

Section 1. The funds of the association shall be disbursed only in accordance with the annual budget adopted by the Board of Directors. The Board of Directors shall have the power to revise the annual budget if needed, and transfer unused balances from one item to another. The treasurer shall receive and disburse the funds of the association. The treasurer shall submit a quarterly report to the Board of Directors and an annual report to the association.

ARTICLE VII --- EXECUTIVE SECRETARY/DIRECTOR

Section 1. The term of the executive secretary/director shall be at the discretion of the Board.

Section 2. The duties of the executive secretary shall be as follows: to keep all personnel records of the association, prepare and submit all reports due the state and federal governments, submit quarterly reports covering membership records, notify all members when dues are due, and handle the business of the association. The executive secretary/director shall assist the officers and committees of the association in discharging their respective duties.

Section 1. In the spirit of cooperation and the consideration of all points of view, consensus shall be the preferred method of making decisions. When the Board determines that consensus can not be reached on a given issue, Roberts Rules of Order, Revised may be invoked as the final method of determination. Issues involving the expenditure of funds, appointment or removal of personnel or matters on which the board determines a record be maintained, shall require a majority vote of the board.

Section 1. Changes approved in the Constitution or these By-laws will become effective as of the date approved by the membership or as soon as possible thereafter, but no later than July 1 following the time of approval.

Section 1. No part of the net earnings of the corporation shall insure to the benefit of, or be distributable, to its members, trustees, officers or other private persons except that the corporation shall be empowered and authorized to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its purposes as stated. No substantial part of the activities of the corporation shall be the carrying on or propaganda or otherwise attempting to influence legislation, and the corporation shall not participate in or intervene in any political campaign on behalf of any candidate for public office. Not withstanding any other provision of these articles, this corporation will not carry on any other activities not permitted to be carried on by (A) a corporation exempt from federal income tax under section 501(c) (3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law or (B) a corporation, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954 or any other corresponding provision of any future United States Internal Revenue Law.

Section 2. In the event of dissolution, the residual assets of the organization will be turned over to one or more organizations which themselves are exempt as organizations described in sections 501 (c) (3) 170 (c) (2) of the Internal Revenue Code of 1954 or corresponding sections of any prior or future law, or to the federal, state or local government for exclusive public purpose.

Revised February 21, 1995, in Jacksonville, Florida, at FASCD annual conference. Amendments to meet state affiliation requirements with ASCD.

Amendment to Article X approved by membership at annual business meeting December 1979 in compliance with request by the Internal Revenue Service.

Revised November 1, 1995, by ballot to membership. Amendments needed to better serve our membership.

Revised by membership at the annual conference October 16, 1998 following publication to all members. Amendments reflect current practices.